The National Academies of Sciences, Engineering and Medicine
Gulf Research Program
Gulf Research Program  >   Grants  >   Education Grants 2018  >  

Making the Award

Selection Notice:
When the evaluation of a proposal is complete, the project directors will be notified that (1) the proposal has been selected for funding pending contract negotiations, or (2) the proposal has not been selected. These official notifications will be sent via email to the project director identified on the application. If a proposal is selected for award, the Gulf Research Program reserves the right to request additional or clarifying information for any reason deemed necessary, including, but not limited to, indirect cost information or other budget information. Awardees are free to accept or reject the grant agreement as offered.

Award Notice:
The Gulf Research Program transmits award notices to organizations via e-mail. The award is not finalized and the National Academies of Sciences, Engineering, and Medicine is not obligated to provide any funding until a signed copy of the award agreement has been received by the Academies.

Grant Periods:
Upon receipt of the award notice, the awardee should note the effective date and the expiration date. Effective date is the date specified in the grant notice on or after which expenditures may be charged to the grant. Charging expenditures to the grant prior to the effective date is strictly prohibited. Expiration date is the date specified in the grant notice after which expenditures may not be charged against the grant except to satisfy obligations to pay allowable project costs committed on or before that date.

Once an award is made, the effective date cannot be changed. The expiration date may be changed as a result of approval of a request for a no-cost extension. If approved, the Gulf Research Program will issue an amendment to the grant.

If additional time beyond the performance period and the established expiration date is required to assure adequate completion of the original scope of work within the funds already made available, the awardee may apply for a one-time no-cost extension of up to 6 months. A formal request must be submitted to the Gulf Research Program at least 45 days prior to the expiration date of the grant. The request must explain the need for the extension and include an estimate of the unobligated funds remaining and a plan for their use. This one-time extension will not be approved merely for the purpose of using the unliquidated balances.

Post-award Management:

Reporting Requirements:
After an award is conferred, the grantee shall provide a semi-annual financial report to the Gulf Research Program to report on grant expenditures to date under the grant. The grantee shall provide an annual written report to the Gulf Research Program to report on activities being carried out under the grant, including but not limited to project accomplishments to date and grant expenditures. Within 30 days of completion of all grant activities, the grantee shall provide in writing a final grant report. The final grant report shall address the original objectives of the project as identified in the grant proposal, describe any changes in objectives, describe the final project accomplishments and include a final project accounting of all grant funds.

Project Evaluation:
Project/program evaluation plans will be designed per project by a relevant expert and submitted to the Gulf Research Program to review within three months of contract award date. An Education Evaluation Design Checklist is provided to assist applicants with identifying budget and personnel requirements to fulfill their evaluation needs, but should also be used after successful award to design the evaluation elements of the project.

The Gulf Research Program will also review evaluation plans and progress at reporting periods throughout the grant period. Grantees are expected to submit a statement of progress towards the outlined project/program evaluation plan with the annual written report. The final evaluation report will be due within 30 days of completion of all grant activities with the final grant report.

CLICK HERE to see the Education Evaluation Design Checklist.

Scientific Integrity:
A fundamental purpose of the Gulf Research Program is to facilitate the advancement of knowledge and the application of the science to address challenges relevant to the Program’s mission. All activities of the Gulf Research Program will be conducted to meet the highest standards of scientific integrity. All grantees have a responsibility to use the funds wisely. To continue the emphasis on scientific integrity throughout the award period, the Gulf Research Program will ask all researchers, trainees, and fellows to comply with professional standards as defined by the National Academies of Sciences, Engineering, and Medicine report On Being A Scientist: A Guide to Responsible Conduct in Research.

Grant Terms and Conditions:
Please be advised that the Gulf Research Program expects applicants to have reviewed the Grant Agreement prior to submitting an application to ensure that the applicant is aware of the applicable terms under which the grant is offered. It is the policy of National Academies of Sciences, Engineering, and Medicine to entertain potential modifications to the Grant Agreement only under the most exceptional circumstances. Rather, successful applicants are strongly encouraged to sign the Grant Agreement as presented.

CLICK HERE to view a sample grant agreement for Public Institutions.
CLICK HERE to view a sample grant agreement for Private Institutions.

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Important Hyperlinks
Below is a list of important hyperlinks found throughout this RFA.