The National Academies of Sciences, Engineering and Medicine
Gulf Research Program
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Application Preparation and Submission Instructions

Project directors are advised to review application preparation and submission instructions carefully and submit any questions to well in advance of the submission deadline. Although the Gulf Research Program strives to respond to applicants’ questions within 2 business days, the response time depends on the volume of questions received and the complexity of the question asked. The Gulf Research Program does not guarantee that applicants’ questions will be answered before submission deadlines. Applicants are advised to submit applications well in advance of the submission deadlines as a precaution against unanticipated delays. Please plan ahead.

Please be advised that the Gulf Research Program expects applicants to have reviewed the Grant Agreement prior to submitting an application to ensure that the applicant is aware of the applicable terms under which the grant is offered. It is the policy of the National Academies of Sciences, Engineering, and Medicine to entertain potential modifications to the Grant Agreement only under the most exceptional circumstances. Rather, successful applicants are strongly encouraged to sign the Grant Agreement as presented.


Applications must be submitted via the
online application system. Applications submitted by other means (including mail, fax, or e-mail) will not be considered.

The Application must include the following elements:

I. Required Contact Information Form that includes:

  1. Required Information on the
    1. Applicant
    2. Project Director
    3. Authorized Organizational Representative (AOR)
    4. Grant/Contract Administrator (if different from AOR)
  2. Optional Information. Responses in this section will not be shared with reviewers and will not affect the application evaluation.
    1. How did you hear about this funding opportunity
    2. Demographic Information

CLICK HERE to see sample contact form.

II. Required Application Form that includes:

  1. Project Title
  2. Amount Requested 
  3. Description of Loss (up to 250  words)
  4. Project Description (up to 500 words)
  5. Relevance to GRP (up to 500 words)
  6. Need for Disaster Recovery Funding (up to 500 words)
  7. Budget Justification (up to 500 words)
  8. Original Funding Source
  9. Certification that the loss will not be covered by insurance

CLICK HERE to see sample application form.

 III. Required Budget Form

CLICK HERE to download the budget template.

Research Involving Human Subjects:

If the proposed project involves research on human subjects, the applicant shall comply with the Department of Health and Human Services Regulations (Title 45 Code of Federal Regulations Part 46) regarding the protection of human research subjects, unless that research is exempt as specified in the regulation.

All projects involving human subjects must have approval from an institutional review board (IRB), unless they qualify for an exemption from IRB review, before an award can be made. Where applicable, applicants must certify that IRB approval was obtained for the original project.

If a proposed project involving human subjects is exempt from human subjects regulations [see 45 CFR 46.101(b)], the applicant must provide documentation that an IRB (or some authority other than the project director or key personnel) has declared the project exempt from the human subjects regulations. Documentation should include the specific category justifying the exemption.

Evaluation Process

All complete applications will be evaluated for relevance to the Gulf Research Program and need for relatively fast replacement, repair, or recovery of lost or damaged research equipment, data, or materials. CLICK HERE  to see a sample review form. Project staff will examine the applications and review and prepare a grant-funding plan taking into consideration reviewer comments and the program’s funding availability, current portfolio, objectives, and goals. The grant-funding plan will be subject to oversight by a subset of the Gulf Research Program’s Advisory Board members. The Gulf Research Program strives to have Advisory Board members not affiliated with institutions that submitted applications oversee the grant-funding plan and recommend a list of applications for funding. Individual applications and their reviews will not be reviewed by Advisory Board members affiliated with the institution that submitted the application. Advisory Board members are recused from individual applications involving conflict of interest. The final decision for funding will be made by the Gulf Research Program of the National Academies of Sciences, Engineering, and Medicine.

CLICK HERE to see the Gulf Research Program’s conflict of interest and confidentiality policies.

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Making the Award
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